Corporate Support Administrator (CSA)
Hampton, VA Hampton, VA Full-time Full-time $22 an hour $22 an hour 5 days ago 5 days ago 5 days ago JOB TITLE:
Corporate Support Administrator (CSA) FLSA STATUS:
Non-Exempt (Full Time) LOCATION:
Corporate Office -Hampton, VA OFFICE HOURS:
8:
30am-5:
00pm (Mon-Fri) Position Summary The Corporate Support Administrator (CSA) plays a clerical and administrative support role in various functional areas, including line operations, human resource management, finance, social media presence, and corporate services.
The CSA provides administrative support for the smooth and effective day-to-day operations of the organization.
The CSA must have strong organizational, communication, and administrative support skills.
The CSA may be identified as an Alternate Facility Security Officer (FSO) and therefore, the ability to obtain a Top-Secret (TS) clearance is required.
This is primarily an in-person position.
Duties:
Keep track of important documentation and help to physically/electronically maintain the files to include Corporate Vendor Agreements/leases/etc.
Draft, edit and proof-read documents and communications.
Creates reports, charts, budgets, and other presentation materials.
Research and compile information on various subjects and present reports of their findings.
Assist other managers when needed on a case-by-case basis with projects.
Organize travel arrangements - both international and domestic and assist in completing travel expense reports for Corporate Officers and other personnel on various contracts.
Join all scheduled meetings, both virtual and in-person.
Act as meeting note-keeper, write extremely accurate meeting minutes and distribute to all related parties at the conclusion of the meeting.
Administer inventory control and purchasing of office supplies.
Assist with Human Resource functions, data processing in various databases.
Ability to answer phones in a professional manner, providing answers when possible, transferring calls and taking messages when needed.
Review and verify/track accounts payable invoices and provide to Accounting for processing.
Ensure compliance of contract requirements and deliverables.
Other duties as assigned.
Basic Requirements:
Proven experience as an executive assistant or other relevant administrative support experience Excellent Microsoft Office skills (Word, Excel, Power Point and Outlook) Associates degree or equivalent (bachelor's degree preferred) Proficient in oral and written communication (e.
g.
writing reports, e-mail correspondence, oral presentations, compilation of data, data manipulation.
Ability to maintain composure during emergency or stressful situations.
Ability to work as a Team as well as independently.
Ability to determine the appropriate course of action in more complex situations.
Ability to maintain appropriately private and confidential information.
Strong analytical skills, attention to detail, and organizational skills.
Ability to conduct responsibilities in timely and professional manner without direct supervision.
Ability to work within defined time requirements and ensure that deadlines are met.
A proactive approach to problem-solving with strong organizational interpersonal skills.
Professional level verbal and written communications skills.
Ability to maintain high accuracy and thoroughness when executing tasks.
If identified as an alternate Facility Security Officer (AFSO) must be able to obtain and maintain a TS security Clearance and/ or level of clearance that is suitable for the position held.
Job Specifications Minimum 1 year experience in an office administrative environment.
Benefits:
401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Health savings account Paid time off Professional development assistance Retirement plan Vision insurance Aflac Insurance STD/LTD/Life insurances 11 Holidays per year Working Conditions:
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.
Physical Demands:
While performing the duties of this job, the employee may be required to walk, sit, or stand for extended periods of time; reach with hands and arms; balance; stoop; talk or hear; have sufficient manual dexterity to operate a keyboard, calculator, telephone and other such office equipment as necessary; may occasionally move and/or lift up to 50 pounds or more with assistance.
Specific visual abilities required by the job include close vision, distant vision, color vision, peripheral vision, depth perception, and the ability to adjust and focus.
Work Environment:
Work will mainly be performed at the Corporate Headquarters and will involve frequent contact with other IHA and project employees, customers, clients, representatives and vendors.
Work may be stressful at times; interaction with others is frequent and may be interruptive; opportunities for local travel may occur; the noise level in the work environment is usually minimal.
IHA is an equal-opportunity employer.
All qualified applicants will receive consideration for employment without regard to race, creed, sex, religion, national origin, disability status, protected veteran status, or any other characteristic protected by law.
IHA is a Drug-Free Workplace Employer.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
Corporate Support Administrator (CSA) FLSA STATUS:
Non-Exempt (Full Time) LOCATION:
Corporate Office -Hampton, VA OFFICE HOURS:
8:
30am-5:
00pm (Mon-Fri) Position Summary The Corporate Support Administrator (CSA) plays a clerical and administrative support role in various functional areas, including line operations, human resource management, finance, social media presence, and corporate services.
The CSA provides administrative support for the smooth and effective day-to-day operations of the organization.
The CSA must have strong organizational, communication, and administrative support skills.
The CSA may be identified as an Alternate Facility Security Officer (FSO) and therefore, the ability to obtain a Top-Secret (TS) clearance is required.
This is primarily an in-person position.
Duties:
Keep track of important documentation and help to physically/electronically maintain the files to include Corporate Vendor Agreements/leases/etc.
Draft, edit and proof-read documents and communications.
Creates reports, charts, budgets, and other presentation materials.
Research and compile information on various subjects and present reports of their findings.
Assist other managers when needed on a case-by-case basis with projects.
Organize travel arrangements - both international and domestic and assist in completing travel expense reports for Corporate Officers and other personnel on various contracts.
Join all scheduled meetings, both virtual and in-person.
Act as meeting note-keeper, write extremely accurate meeting minutes and distribute to all related parties at the conclusion of the meeting.
Administer inventory control and purchasing of office supplies.
Assist with Human Resource functions, data processing in various databases.
Ability to answer phones in a professional manner, providing answers when possible, transferring calls and taking messages when needed.
Review and verify/track accounts payable invoices and provide to Accounting for processing.
Ensure compliance of contract requirements and deliverables.
Other duties as assigned.
Basic Requirements:
Proven experience as an executive assistant or other relevant administrative support experience Excellent Microsoft Office skills (Word, Excel, Power Point and Outlook) Associates degree or equivalent (bachelor's degree preferred) Proficient in oral and written communication (e.
g.
writing reports, e-mail correspondence, oral presentations, compilation of data, data manipulation.
Ability to maintain composure during emergency or stressful situations.
Ability to work as a Team as well as independently.
Ability to determine the appropriate course of action in more complex situations.
Ability to maintain appropriately private and confidential information.
Strong analytical skills, attention to detail, and organizational skills.
Ability to conduct responsibilities in timely and professional manner without direct supervision.
Ability to work within defined time requirements and ensure that deadlines are met.
A proactive approach to problem-solving with strong organizational interpersonal skills.
Professional level verbal and written communications skills.
Ability to maintain high accuracy and thoroughness when executing tasks.
If identified as an alternate Facility Security Officer (AFSO) must be able to obtain and maintain a TS security Clearance and/ or level of clearance that is suitable for the position held.
Job Specifications Minimum 1 year experience in an office administrative environment.
Benefits:
401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Health savings account Paid time off Professional development assistance Retirement plan Vision insurance Aflac Insurance STD/LTD/Life insurances 11 Holidays per year Working Conditions:
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.
Physical Demands:
While performing the duties of this job, the employee may be required to walk, sit, or stand for extended periods of time; reach with hands and arms; balance; stoop; talk or hear; have sufficient manual dexterity to operate a keyboard, calculator, telephone and other such office equipment as necessary; may occasionally move and/or lift up to 50 pounds or more with assistance.
Specific visual abilities required by the job include close vision, distant vision, color vision, peripheral vision, depth perception, and the ability to adjust and focus.
Work Environment:
Work will mainly be performed at the Corporate Headquarters and will involve frequent contact with other IHA and project employees, customers, clients, representatives and vendors.
Work may be stressful at times; interaction with others is frequent and may be interruptive; opportunities for local travel may occur; the noise level in the work environment is usually minimal.
IHA is an equal-opportunity employer.
All qualified applicants will receive consideration for employment without regard to race, creed, sex, religion, national origin, disability status, protected veteran status, or any other characteristic protected by law.
IHA is a Drug-Free Workplace Employer.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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