Legal Secretary

Company Name:
Hampton Police Division
Performs a broad spectrum of clerical, technical and administrative duties in support of the professional legal staff of the Commonwealth's Attorney's Office. May support special projects as required
Examples of Duties:
Receives and screens visitors and callers from the general public, city departments and offices, and representatives of agencies outside of the city government. Responds appropriately and assists as needed to questions, comments, requests and citizen complaints. Assesses and resolves problems as necessary.
Produces a wide variety of correspondence, documents and reports, in accordance with supervisor's professional style and preferences. Makes effective use of word-processing, presentation and spreadsheet software to prepare material for managers. May be required to analyze and prioritize information.
Drafts routine legal documents under direct attorney supervision. Prepares and drafts briefs, opinions, proceedings, motions, orders, complaints, affidavits, subpoena, and other documents to facilitate legal action or construct a case file under attorney supervision.
Provides litigation support from initial receipt of arrest warrant through discovery and trial including, but not limited to, preparation of case-related pleadings and documents, preparation of subpoenas, case management data entry, statistical collection and data entry, and other duties as assigned.
Files legal documents with courts and administrative agencies.
Responds to routine information requests from other City departments, criminal justice agencies and the public.
Performs other duties as required.
Typical Qualifications:
Graduation from high school or successful completion of the GED required. Completion of business school training or coursework in Office Administration preferred. A minimum of three years of experience is required; legal experience strongly preferred. Thorough knowledge of current business practices and protocols involved in providing services and quality customer service to the public. Proficiency in word processing, spreadsheet and presentation software required. Must be detail-oriented, possess good organizational and follow-up skills, and have the ability to prioritize and meet deadlines; ability to make minor decisions in accordance with established policies and procedures; ability to coordinate and organize resources in efficient and effective ways to meet goals; ability to multi-task; ability to communicate effectively, both orally and in writing; ability to create and maintain harmonious relationships with diverse groups. May be required to possess a valid motor vehicle operator's license issued by the State of Virginia and must have a satisfactory driver's record based on the City of Hampton criteria.
Supplemental Information:
Performs duties under the general supervision of the Commonwealth's Attorney or designee(s). Requires the exercise of some independent judgment and critical thinking in such matters as drafting/reviewing legal documents, management of civil and criminal case files, and completion of special projects. The ability to handle sensitive and confidential issues with maturity, professionalism and diplomacy is essential. Work environment requires extensive contact with the general public, city employees, elected officials, court officials and other members of the legal community. Work environment requires the incumbent to present him/herself in a polished and professional manner. This is a non-exempt position.
Job Title: Legal Secretary
Closing Date/Time: Tue. 09/16/14 11:59 PM Eastern Time
Salary: $13.79 - $23.22 Hourly $551.58 - $928.96 Weekly $1,103.15 - $1,857.92 Biweekly $28,682.00 - $48,306.00 Annually
Job Type: Full-Time Permanent
Location: General District Court Building, Hampton, Virginia

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